Monday, August 29, 2016

Boundaries and limits for SharePoint Online

With various SharePoint Online plans like Office 365 plans and standalone SharePoint Online Plan 1 and Plan 2, the software boundaries and limits definitely seems to turn your head upside down.

This page explains these in detail for all current Office 365 plans including enterprise, educational, government, kiosk plans as well as standalone SharePoint Online plans.

Wednesday, August 26, 2015

Every thing SharePoint 2016: Server roles based configuration wizard

SharePoint 2016 introduces new server role based farm configuration like you see in the image below.

I would think the role is actually based on the services that will be running on the server however, the rules are yet not been suggested by Microsoft.

One thing to ponder, Is this the beginning of the end of "3-tier architecture" deployment of SharePoint?

Sunday, August 9, 2015

SharePoint 2016, InfoPath and its alternatives

SharePoint community has been given a peak by Microsoft at its plans for the on-prem version on its most popular collaboration platform.

Get more info by clicking on this link

On form solutions, Microsoft is researching a web-based solution for the design and creation of forms, (says Microsoft MVP, Asif Rehmani) while InfoPath will be phased out with ease. Microsoft has not made anything official yet and nobody knows any timelines of a production release.

Meanwhile, a few alternatives to InfoPath forms are Nintex, K2, AgilePoint, he suggests.

Wednesday, May 13, 2015

Get current Year and store in SharePoint List Column

Create a List Column in SharePoint.
Select the type as Single line of text
In Default value select Calculated Value and enter this command

=TEXT(Today, "YYYY")

Sunday, April 26, 2015

Requesting site access in SharePoint 2013

Let me introduce you to the Access Request and Invitations feature that allows you to manage access requests to your sites in SharePoint 2013. All users without access to a particular site on SharePoint will be prompted with this message

"Sorry, this site hasn't been shared with you".

Now, how do you share the site then? Or how does a user request for access to the site?

By Enabling Access Requests!

Firstly, enable Access Requests, and to do that you need to enable Outgoing e-mail settings. Navigate to the Central Administration, under System Settings / Configure outgoing e-mail settings.

Once this is enabled your users will instead see something else instead of a "Sorry, ......" message, which is:

Let us know why you need access to this site

The user requesting access needs to provide a reason and click Send Request. The site admin will be notified via e-mail and the user's request is saved in the site.

To provide site Access

The site administrator can click on Site Settings (the cog wheel) / Shared With... to see the current Sharing status. If there are pending access requests, the admin will see a notification. You can click on View Requests.

The administrations will see all pending access requests in a list where they can see who wants access to which site and by clicking the ellipsis (the … ) they can see status of a specific request.

The admin can approve or decline the request or initiate a communication with the user requesting. If you type a message to the requester, it will show up in the same page which the user requested in the first place.

Site admins can also go to Site Settings / Access requests and invitations.

You can also access the Access Request hidden SharePoint List using the below URLs:

Guest user invitations - Access Requests/pendinginv.aspx
History - Access Requests/oldreq.aspx
Pending Requests - Access Requests/pendingreq.aspx

Sunday, March 15, 2015

How to: Embed YouTube channel videos on SharePoint 2013

Suppose you have a channel on YouTube and you would like to embed all the videos from your channel on your SharePoint portal.

This will not only make the newly uploaded videos on YouTube available on SharePoint automatically but also save you time and your storage in your datacenter ;)

# First, we need to get the playlist URL of your channel. You can get this by clicking on Play All button on YouTube. For demo purposes, I'm using the TEDx NewYork playlist.

# Get the iFrame embedded code from YouTube by clicking the share button under the video and selecting embed.

# Change the src value in this code with the playlist URL you got above. 

<iframe width="560" height="315" src="" frameborder="0" allowfullscreen></iframe>

# Now open SharePoint and navigate to the page where you want to embed your playlist.
# Click on the gear icon on the right top corner and select Edit Page.
# Click on Add a Web Part and select the Content Editor web part under the Media section.

# From the ribbon select Embed Code and insert the iFrame code we created above.

# You can now see that the iFrame displays the video and you also have the whole play list available on the left top corner of the video.

Let me know if you have tried something different to achieve the same?

Wednesday, February 18, 2015

How to: Configure People Search Directory on SharePoint 2013

People search can be important to an organization when you need to find someone with a specific skill. One thing is to display the search box and you can find for someone but, that doesn't offer a great user experience. The other way is to display a people directory and provide option to filter them and narrow the results such as department, job title, location etc. based on some criteria which is called Refinement in SharePoint terms.

Here I'm going to show you how to configure the latter. This can be setup using the SharePoint 2013 search web part.

What you are looking at at the end of this configuration is this.

Here are the steps that you will follow:
  • Assuming that you already have the Search Service and User Profile Service setup. Navigate to Site Settings > Under Look and Feel select Page Layouts and Site Templates
  • Select (Welcome Page) Search People and (Welcome Page) Search Results under Page Layouts section.
  • Now Navigate to Pages Library and select New Document > Page
  • On the Create Page screen select Search People page layout, write an appropriate name for the page and select Create.
  • This web part will not show any results until we specify a query. To show all the people by default, we need to modify the query for People Search Core Results Web Part. Select Change Query button in the web part properties. Under Basics select Property contentclass under Property Filter and enter spspeople as the manual value as shown below.
  • Now, we will have the list of people displayed. To configure refinement filters, to show other metadata properties that are defined in our search center, select the Choose refiners option on the refinement web part. Select Department and Job Title. Note that the managed property must have the ‘Refinable’ option selected in the search schema for it to be available in this list.

For further configurations like sorting and table based layouts, I found this very helpful.

Enhance the search experience!